The Top 10 Documents Every Small Business Needs Notarized

Back in the day, business agreements were sealed with a handshake and a drink. But things have changed since then, and we’ve become more litigious.

To conduct business and ease all parties involved, business owners have started implementing the use of contracts or agreements to ensure all parties adhere to the terms.

Therefore, running a small business now involves a lot of paperwork, much of which requires notarization to ensure legal validity and protect your interests.

Here are the top 10 documents every small business needs notarized:

1. Contracts and Agreements

Business contracts, whether for partnerships, clients, or suppliers, need to be notarized to confirm the identities of the signatories and the authenticity of the signatures. This helps prevent disputes and ensures all parties are legally bound by the terms.

2. Loan Documents

When securing financing for your business, notarizing loan documents is crucial. This includes promissory notes, loan agreements, and personal guarantees. A notarized loan document can protect you from legal issues and ensure the terms are clear and enforceable.

3. Leases and Rental Agreements

If your business involves leasing office space or other properties, notarizing these agreements can prevent future disputes with landlords or tenants. It confirms the terms and conditions agreed upon by both parties.

4. Vendor and Supplier Agreements

These agreements outline the terms of your relationship with suppliers and vendors. Notarizing these documents adds a layer of protection and ensures that both parties are committed to the agreed terms.

5. Employment Contracts

When hiring new employees, having their contracts notarized ensures that the terms of employment are clear and legally binding. This can prevent misunderstandings and legal disputes down the line.

6. Non-Disclosure Agreements (NDAs)

NDAs are vital for protecting your business’s confidential information. Notarizing NDAs makes them legally binding and provides a stronger case if you need to enforce them in court.

7. Powers of Attorney

In certain situations, you may need someone else to act on behalf of your business. A notarized power of attorney ensures that this authority is legally recognized and that the designated person can act in your best interests.

8. Corporate Bylaws

These are the rules that govern your corporation. Notarizing your corporate bylaws ensures they are legally binding and helps prevent disputes among shareholders or directors.

9. Minutes of Meetings

For legal and organizational purposes, the minutes of important meetings should be notarized. This includes board meetings, shareholder meetings, and other significant business gatherings.

10. Affidavits and Declarations

These documents are often required in legal proceedings or for compliance purposes. Notarizing affidavits and declarations confirms their authenticity and ensures they are legally binding.

Notarizing these key documents can safeguard your business, prevent legal issues, and provide peace of mind.

As a small business owner, it’s crucial to recognize the importance of notarization and take steps to ensure your documents are properly authenticated.

By doing so, you can protect your business interests and maintain smooth operations. Consider partnering with a reliable notary service to handle these crucial tasks efficiently and effectively.

If you are in the Austin, TX area, you can leave your notarization needs to us! We come to you and meet you at your office, place of business and even your car. Simply schedule your appointment here.